Spring Semester Student Orientation & Checklist

New students (transfer and freshmen) entering Providence College in the spring semester are invited to participate in the New Student Welcome Reception, their version of new student orientation.

The 2025 New Student Welcome Reception will take place on January 13, from 6:00-7:30 PM in the Ruane Great Room, on the first floor of the Ruane Center for the Humanities.

This event will include dinner, a panel of students who have previously entered Providence College in the spring semester, and an opportunity to connect with resources from around the College.

All students enrolling at Providence College for the spring 2024 semester will be directly contacted by academic advising with information about their course schedule.

You will receive information to the email you applied to PC with containing your network log-in credentials. Read the email thoroughly and follow the instructions provided to set-up your email.

You must set-up your email to access many of the subsequent checklist items.

*Students must be enrolled (have paid the enrollment deposit) before they receive access to their log-in credentials. It can take up to a week after enrolling to receive log-in credentials.

Contact the Office of the Registrar at 401-865-1033 or records@providence.edu with questions pertaining to receiving the email with your log-in credentials if it has been more than a week since you paid the enrollment deposit.

Contact the IT Help Desk with any other questions pertaining to your PC email.

You can submit your photo on the Online Card Office. You will sign on using your PC credentials (information can be found in the original encrypted email you received).

Photo Submission Guidelines

• Photos must be in color with a pale background (photos in front of a wall are acceptable).
• Photos must include the entire head and shoulders. We are able to crop photos, if neededHead should directly face the camera; no profile or angle shots. Eyes should be open and looking at the camera.
• Well-lit photos are best. Make sure that your face is not obscured by hair or shadows.
• Include headpieces only if worn daily for religious purposes; they should not obscure or cast shadows on the eyes or any other part of your face.
• No hats, bandanas, sunglasses, etc.
• Photo must be taken within the last six months.

Your Providence College identification card, the PC Card, is much more than a simple photo ID. It is also your meal card, library card, and bus pass. It provides access to your residence hall and the Concannon Fitness Center. It is also a safe and convenient way to make purchases on and off campus.

Your Providence College identification card, the PC Card, is much more than a simple photo ID. It is also your meal card, library card, and bus pass. It provides access to your residence hall and the Concannon Fitness Center. It is also a safe and convenient way to make purchases on and off campus.

You must go to Card Service, in Harkins Hall 401 to pick up your PC Card. In order to pick up your PC Card, you will need to show a government-issued ID (state driver’s license or passport) at your housing check-in location.

For additional information, contact the PC Card Office at 401-865-2273 or pccard@providence.edu.

Students entering Providence College in the spring should contact the Office of Housing and Residence Life directly to coordinate their housing assignment.

Please contact Kevin Hillery, Associate Director of Housing, at 401-865-1955 or khillery@providence.edu

You can access the Waiver Form and the Enrollment Form here

Students must have health insurance coverage throughout their years on campus. They may waive enrollment in the College’s plan if covered by a comparable health insurance plan that provides comprehensive coverage in Rhode Island.

To ensure that students have access to comprehensive coverage, Providence College offers a Student Health Insurance Plan administered by University Health Plans. The coverage period for the 2024-2025 academic year is Sept. 1, 2024-August 31, 2025. Please note that international students may not waive the College’s student health insurance plan.

A new waiver/enrollment form must be completed by students each subsequent academic year.

Providing insurance information in a new student’s immunization and health record form does not take the place of completing a waiver/enrollment form.

For additional information, contact the Bursar’s Office at 401-865-2284 or bursar@providence.edu. Please note that the Health Center does not manage insurance, questions should not be directed to them.

Providence College is required by law to keep certain medical information on file for all full-time students. All new students must submit an Immunization and Health Record Form. This report will become part of your confidential medical record and is critical to your care.

This must be completed online on the Health Center Portal Page. The Health Center can ONLY accept forms that are uploaded into the patient portal. We CANNOT accept forms that are printed, mailed or emailed.

For more information please visit: Student Health Center Immunization and Health Record Information.

Unreturned or incomplete health forms may mean registration delays or disciplinary action.

All students are advised to carry a copy of their insurance card, either as a paper card or photo on their phone, throughout their time as a student at Providence College.

FERPA and Student Educational Records

New students may authorize the College to release confidential academic and/or financial information to parents/guardians or others by completing and e-signing a FERPA Release.

The privacy of personally identifiable information in student educational records is governed by the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. With some exceptions, generally, FERPA provides enrolled college students with the following rights:

• to consent to disclosure of information in their educational records
• to inspect and review their educational records
• to request that inaccurate information be corrected
• to file a complaint with the federal government stating that a FERPA-protected right has been violated
• one exception to the consent requirement addresses health or safety emergencies that require the release of personally identifiable information.

For additional information, review the College’s guidelines here. You can also contact the Office of the Registrar at 401-865-1033 or records@providence.edu

CyberFriar Proxy Access

CyberFriar proxy access allows students the ability to parents, guardians or others access to view any of the following information:

• Address
• E-mail Address(es)
• Holds
• Midterm Grades
• Final Grades
• Academic Transcript
• Account Summary by Term
• Account Summary

Students may add as many parents/guardians or other individuals as they wish, are able to control the start and stop dates of access, and may rescind these decisions at any time. If a proxy forgets their PIN, students have the ability to reset it. Please note that access granted to this information does not supersede FERPA authorization by the student. If the proxy is in need of further information other than what was granted through Proxy Access, a FERPA release form must be on file with the Office of the Registrar.

CyberFriar proxy access can be set up by following these steps:

1. Login to CyberFriar using the your PC credentials (emailed to you following enrollment).
2. Click on “proxy access” then “proxy management”
3. Click on “add proxy”
4. Enter the first name, last name and email address of the proxy, then click “add proxy”
5. Click on “Expand”
6. On the profile tab, click on the drop-down
   1. Select “parent/or guardian” for the relationship.
   2. Start and end dates will auto-populate. These dates may be adjusted.
7. Click on the “Authorization” tab to grant access.
8. An email with a link and login information will then be sent to the proxy.

For additional information, contact the Office of the Registrar at 401-865-1033 or records@providence.edu.

The Friar First Day textbook rental program is for all full-time, undergraduate students. Course materials can contain printed and digital materials. The Friar First Day program was implemented by Providence College to create greater cost savings and convenience for students.

Students will never see a charge for their required course materials while they are active and enrolled at the College. Students can choose to either pick up their order at the Bookstore or to have their order shipped to them. All textbooks are rented and must be returned back to the Bookstore at the end of the semester.

Students will receive their “pick-up/delivery selection” email, providing them with instructions on how to order their textbooks. This email will automatically link you to your individual course list.

Steps to submit your course material order to the Bookstore:

1. Click on the “Friar First Day/Reserve Now” link.
   1. You will be prompted to sign into your PC email.
2. Scroll down just past your course listings
3. Select the “pickup/delivery” option
   1. This subsequent order will only fill new titles that were added after your initial order
4. Enter your phone number
5. Accept the rental terms by clicking on the two bubbles
6. Submit your order
   1. You will know you order is submitted your order when you see a “thank you for your order” message
   2. Important If you do not click submit, the order will not be submitted into the system

If the link in your Pickup/Delivery Selection Begins email does not work, you will be able to submit your course material order through the Bookstore website: www.providence.bncollege.com

Contact the Providence College Bookstore with questions regarding the Friar First Day Program at 401-865-2181 or pcbookstore@providence.edu

The Division of Student Affairs is dedicated to setting students up for success as members of the community here and beyond. As such, new students are expected to complete the online modules listed below to help them learn how to make thoughtful and healthy choices outside the classroom; how to foster an environment where people of all backgrounds, cultures, identities, and perspectives can flourish; and how to support their peers and themselves when faced with tough situations.

Completion of these courses is required of every new incoming Providence College student, including transfers and commuters. Students planning to live on campus must complete these trainings in order to move into their residence hall.

Students will receive an email with instructions on how to complete these programs in early January.

• AlcoholEdu for College
• Diversity, Inclusion & Belonging for Students
• Mental Well-Being for Students
• Sexual Violence Prevention for Undergraduate Students

Contact studentlife@providence.edu if you are having difficulty signing in or viewing your assignment.

Contact the Vector support team if you experience technical issues while completing the course.