New Student Checklist – Class of 2029

Available Starting: March 3, 2025*

Deadline: As soon as possible

Starting on March 3*, students will begin receiving information to the email you applied to PC containing your network log-in credentials. Read the email thoroughly and follow the instructions provided to set up your email.

You must set up your email to access many of the subsequent checklist items.

Once logged in, download the Microsoft Outlook app to your mobile device. Turn on notifications. If you do not check your PC email regularly (at least twice per week) throughout the summer, it is likely you will miss important information.

*Students must be enrolled (have paid the enrollment deposit) before they receive access to their log-in credentials. It can take up to a week after enrolling to receive login credentials.

Contact the IT Help Desk with any questions about your PC email.

Available Starting: March 3, 2025

Deadline: June 5, 2025

The PC Card Office sends an invitation for incoming students to their PC email address with a quick link to easily submit a photo. You can also submit your photo to the Online Card Office. You will sign on using your PC credentials (information can be found in the original encrypted email you received).

Photo Submission Guidelines

• Photos must be in color with a pale background (photos in front of a wall are acceptable).
• Photos must include the entire head and shoulders. We are able to crop photos, if needed. Head should directly face the camera; no profile or angle shots. Eyes should be open and looking at the camera.
• Well-lit photos are best. Make sure that your face is not obscured by hair or shadows.
• Include headpieces only if worn daily for religious purposes; they should not obscure or cast shadows on the eyes or any other part of your face.
• No hats, bandanas, sunglasses, etc.
• Photo must be taken within the last six months.

Your Providence College identification card, the PC Card, is much more than a simple photo ID. It is also your meal card, library card, and bus pass. It provides access to your residence hall and the Concannon Fitness Center. It is also a safe and convenient way to make purchases on and off campus.

You will receive your PC Card on Move-In Day. In order to pick up your PC Card on Move-In Day, you will need to show a government-issued ID (state driver’s license or passport) at your housing check-in location.

For additional information, contact the PC Card Office at 401-865-2273 or pccard@providence.edu.

Available Starting: March 3, 2025

Deadline: July 18, 2025

Information about registering for a Pre-Orientation program will be available in February.

Available: Early March 2025

FERPA and Student Educational Records

New students may authorize the College to release confidential academic and/or financial information to parents/guardians or others by completing and e-signing a FERPA Release. The deadline to submit is July 1, 2025.

The privacy of personally identifiable information in student educational records is governed by the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. With some exceptions, generally, FERPA provides enrolled college students with the following rights:

• to consent to disclosure of information in their educational records
• to inspect and review their educational records
• to request that inaccurate information be corrected
• to file a complaint with the federal government stating that a FERPA-protected right has been violated
• one exception to the consent requirement addresses health or safety emergencies that require the release of personally identifiable information.

For additional information, review the College’s guidelines here. You can also contact the Office of the Registrar at 401-865-1033 or records@providence.edu

CyberFriar Proxy Access

CyberFriar proxy access allows students the ability to parents, guardians or others access to view any of the following information:

• Address
• E-mail Address(es)
• Holds
• Midterm Grades
• Final Grades
• Academic Transcript

Students may add as many parents/guardians or other individuals as they wish, are able to control the start and stop dates of access, and may rescind these decisions at any time. If a proxy forgets their PIN, students have the ability to reset it. Please note that access granted to this information does not supersede FERPA authorization by the student. If the proxy is in need of further information other than what was granted through Proxy Access, a FERPA release form must be on file with the Office of the Registrar.

CyberFriar proxy access can be set up by following these steps:

1. Login to CyberFriar using the your PC credentials (emailed to you following enrollment).
2. Click on “proxy access” then “proxy management”
3. Click on “add proxy”
4. Enter the first name, last name and email address of the proxy, then click “add proxy”
5. Click on “Expand”
6. On the profile tab, click on the drop-down
   1. Select “parent/or guardian” for the relationship.
   2. Start and end dates will auto-populate. These dates may be adjusted.
7. Click on the “Authorization” tab to grant access.
8. An email with a link and login information will then be sent to the proxy.

For additional information, contact the Office of the Registrar at 401-865-1033 or records@providence.edu.

Tuition Billing

Providence College uses an electronic billing and payment system. To ensure that you receive billing information in a timely manner, it is very important that everything is set-up correctly.

Tuition bills for the academic year are generated electronically and sent to each student’s PC email. Students are automatically enrolled and can also authorize other users (including parents/guardians) to view and pay the bill. Once a student sets up an authorized user, e-bill notifications will be sent to both the student and authorized users’ email addresses.

Students receive an email, through their PC email, when their statement is ready to view. Authorized users may view a student’s balance or invoice, and make an e-payment. To pay by check, simply print the invoice, tear off the top section and return it with payment to the address indicated on the e-bill. Remember to include the student’s Banner ID number on the check.

To access your e-bill:

1. Log into CyberFriar
2. Click “Student Services”
3. Click “Bursar’s Office”

To set up an account for an Authorized User:

1. Scroll down and select “Send a Payer Invitation”
2. Log into CyberFriar
3. Click “Student Services”
4. Click “Bursar’s Office”
5. Click “My Account”

Deadline: Ongoing

Review your Financial Aid Package

Log into CyberFriar to review your Student Aid Package. You will see if you have been awarded any scholarships, grants, or federal loans. You want to make sure you are familiar with your resources before bills are sent out! Now is a good time to discuss with your parents/guardians how you plan to manage your net price (i.e. amount due to the College after your resources have been applied to the bill).

Some options include:

• Parent PLUS Loan
  • This is through the U.S. Department of Education (studentaid.gov)
  • If this is the option you choose, your parent will complete the application online and a few additional steps:
    • A credit check – through the website as part of the application
    • Once approved, a Master Promissory Note will need to be submitted through the website
• Alternative Loan
• Visit elmselect.com to view our suggested lenders.
• Payment Plan
  • A payment plan can be set up through the Bursar’s Office before the beginning of the semester.

Complete Loan Requirements

If you are accepting your federal student loans, please be sure to complete the following steps!

1. Master Promissory Note (MPN)
2. Loan Entrance Counseling

If you are not accepting your federal loans, please complete the Make Changes to My Loan Form (Undergrad) on the Self-Serve section of the Office of Financial Aid website.

Contact the Office of Financial Aid with questions regarding your financial aid package and/or loan requirements at 401-865-2286 or finaid@providence.edu

Available Starting: May 1, 2025

Deadline: May 26, 2025

Instructions to complete the Math and Language Placement Exams can be found here

Math Placement Exam

The math placement exam is required of all new students.

The results will allow us to pre-register you for a mathematics course if it is required for your major. You will have an opportunity to adjust your schedule in June with an academic department representative or undeclared advisor if you think your placement is incorrect.

Language Placement Exam

The language placement exam is required if you have studied Spanish, Italian, and/or French in high school or to become eligible for the Phi Beta Kappa honor society.

You will be pre-registered into your placement level if your schedule allows and space is available. On the exam, you may indicate whether you wish to continue your foreign language studies in your first semester.

If you studied a language other than French, Italian, or Spanish in high school and you would like to continue that language during your freshmen year, please contact Dr. Alison Caplan, acaplan@providence.edu.

For additional information on either placement exam, contact the Office of the Registrar at 401-865-1033 or scheduling@providence.edu.

Available Starting: May 1, 2025

Deadline: May 26, 2025

Instructions to complete the Chemistry Placement Exam can be found here

The chemistry placement exam is required if you are majoring in Chemistry, Biochemistry or Biology or if you are an Undeclared student who is interested in those fields.

For additional information on the exam, contact the Office of the Registrar at 401-865-1033 or scheduling@providence.edu.

Available Starting: May 1, 2025

Deadline: May 26, 2025

Instructions to complete the Undeclared Interest Survey can be found here

The results will allow us to build partial schedules for undeclared majors where major areas of interest are being explored.

For additional information, contact the Office of Academic Advising at 401-865-2495 or advising@providence.edu.

Available Starting: May 30, 2025

Deadline: June 23, 2025

All freshmen students who are living on campus must complete the Housing and Roommate Profile Application. The application will be distributed via email in late May.

Housing assignments will be distributed via email in early August.

Transfer students should not fill out the Housing and Roommate Profile Application. They should contact Residence Life and Housing directly to coordinate their housing assignment.

For additional information, contact Residence Life and Housing at 401-865-2392 or reslife@providence.edu.

Available Starting: June 2, 2025

Deadline: July 15, 2025

Providence College is required by law to keep certain medical information on file for all full-time students. All new students must submit an Immunization and Health Record Form. This report will become part of your confidential medical record and is critical to your care.

This must be completed online on the Health Center Portal Page. The Health Center can ONLY accept forms that are uploaded into the patient portal. We CANNOT accept forms that are printed, mailed or emailed. Access to the patient portal will be available to new incoming students beginning in mid-June.

For more information please visit: Student Health Center Immunization and Health Record Information.

Unreturned or incomplete health forms may mean registration delays or disciplinary action.

All students are advised to carry a copy of their insurance card, either as a paper card or photo on their phone, throughout their time as a student at Providence College.

Available Starting: June 16, 2025

Deadline: July 7, 2025

You can access the Waiver Form and the Enrollment Form here

Students must have health insurance coverage throughout their years on campus. They may waive enrollment in the College’s plan if covered by a comparable health insurance plan that provides comprehensive coverage in Rhode Island.

To ensure that students have access to comprehensive coverage, Providence College offers a Student Health Insurance Plan administered by University Health Plans. The coverage period for the 2024-2025 academic year is Sept. 1, 2025-August 31, 2026. Please note that international students may not waive the College’s student health insurance plan.

After July 5, students who have not completed a waiver form will be charged for the insurance on their fall tuition bill.

A new waiver/enrollment form must be completed by students each subsequent academic year.

Providing insurance information in a new student’s immunization and health record form does not take the place of completing a waiver/enrollment form.

For additional information, contact the Bursar’s Office at 401-865-2284 or bursar@providence.edu. Please note that the Health Center does not manage student health insurance plans, questions should not be directed to them.

Available: July 10, 2025

Deadline: August 15, 2025

At Providence College, we are dedicated to cultivating the virtue of integrity in all aspects of campus life, especially in our pursuit of Truth in the classroom. As a result, you have recently been enrolled in an Academic Integrity Tutorial site in Canvas. We ask you to complete this tutorial before coming to campus. By taking the tutorial, we hope you will be better equipped to avoid the pitfalls some students encounter in their academic assignments.

You can access this tutorial by logging in to Canvas here. The course will either be on your Dashboard or accessible by visiting Courses > All Courses from the Canvas sidebar. You can also go directly to the Academic Integrity Tutorial here.

Available: Mid-July 2025

Deadline: August 18, 2025

The Division of Student Affairs is dedicated to setting students up for success as members of the community here and beyond. As such, new students are expected to complete the online modules listed below to help them learn how to make thoughtful and healthy choices outside the classroom; how to foster an environment where people of all backgrounds, cultures, identities, and perspectives can flourish; and how to support their peers and themselves when faced with tough situations.

Completion of these courses is required of every new incoming Providence College student, including transfers and commuters. Students planning to live on campus must complete these trainings in order to move into their residence hall.

Students will receive an email with instructions on how to complete these programs in mid-July.

• AlcoholEdu for College
• CliftonStrengths® for Students
• Diversity, Inclusion & Belonging for Students
• Mental Well-Being for Students
• Sexual Assault Prevention for Undergraduates

Contact studentlife@providence.edu if you are having difficulty signing in or viewing your assignment.

Contact the Vector support team if you experience technical issues while completing the course.

Available: Mid-July 2025

Deadline: August 18, 2025

This online assessment will help new students learn more about their unique strengths and how best to utilize them in college and in future careers. After completing CliftonStrengths, students should read their individual “Top 5 Report.” The “Top 5 Report” will be discussed with staff from the Chirico Career Center and the Center for Orientation, Transitions & Leadership during a fall workshop session.

Students will receive an email with instructions on how to complete these programs in mid-July. Any questions can be directed to careers@providence.edu.

Available: Late July 2025

Deadline: August 15, 2025*

The Friar First Day textbook rental program is for all full-time, undergraduate students. Course materials can contain printed and digital materials. The Friar First Day program was implemented by Providence College to create greater cost savings and convenience for students.

Students will never see a charge for their required course materials while they are active and enrolled at the College. Students can choose to either pick up their order at the Bookstore or to have their order shipped to them. All textbooks are rented and must be returned back to the Bookstore at the end of the semester.

Students will receive their “pick-up/delivery selection” email, providing them with instructions on how to order their textbooks, in late July. This email will automatically link you to your individual course list.

Steps to submit your course material order to the Bookstore:

1. Click on the “Friar First Day/Reserve Now” link.
   1. You will be prompted to sign into your PC email.
2. Scroll down just past your course listings
3. Select the “pickup/delivery” option
   1. This subsequent order will only fill new titles that were added after your initial order
4. Enter your phone number
5. Accept the rental terms by clicking on the two bubbles
6. Submit your order
   1. You will know you order is submitted your order when you see a “thank you for your order” message
   2. Important If you do not click submit, the order will not be submitted into the system

If the link in your Pickup/Delivery Selection Begins email does not work, you will be able to submit your course material order through the Bookstore website: www.providence.bncollege.com

Contact the Providence College Bookstore with questions regarding the Friar First Day Program at 401-865-2181 or pcbookstore@providence.edu

*August 15, 2025 is the recommended date to complete this action. It can be completed after this date.

Deadline: August 15, 2025

All new students must complete the Fall Orientation waiver. Students who plan to use the Concannon Fitness Center or participate in Intramurals must complete the Intramural/Fitness Waiver.

• You can complete the Fall Orientation Waiver here
• You can complete the Intramural Waiver here
• You can complete the Group Fitness Waiver here

Contact Molly Buckley within the Office of Student Engagement and Leadership with questions related to the orientation waiver at 401-865-1453 or orientation@providence.edu.

Contact Rec Sports with questions questions related to the Intramural and/or Group Fitness waivers at 401-865-2253.